How to Master Your Calendar

  • “You’ve got to know what you need to subtract and the other thing is to simplify. There aren’t that many things that you need to be doing, you feel like there are, but only 3 to 5 of them actually move the needle. As soon as you identify those things, pay attention to them and simplify.”
  • Are you constantly finding yourself wishing there was more time in the day? In this episode, listen to Brendon as he helps you discover how to set up your calendar to win every single month and year.
  • Go through your calendar and remove things that allow you to become more time-efficient and enjoy your life.”
  • If you’re looking for tips on how to master your calendar, this episode is for you!
  • Watch the video to get the full teaching!


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[The following is the full transcript of this episode of Motivation With Brendon Burchard. Please note that this episode, like all episodes, features Brendon speaking extemporaneously–he is unscripted and unedited. Filmed in one take, Motivation With Brendon Burchard has become one of the most viewed unscripted, direct-to-camera self-help series in the history of YouTube. It has also been the #1 Podcast in all of iTunes and is regularly in the top podcasts in the Self-Help and Health categories around the globe. Subscribe to the free motivational podcast on iTunes or Stitcher.)

Subtract. Simplify. Systemize. I’m sure you’ve heard this type of concept before.

It’s going through your calendar and removing things to become more time efficient and enjoy your life.

You need to remove some things like subtracting for me, as an example. I got rid of networking events that weren’t learning events. You know, things are just like, “Hey, let’s all gather and network around cocktails. “I was like, “That’s done.” I ended that in my twenties. I was like, That was taking so much of my time in my twenties and it was cool because, yeah, I’d meet some people, but it wasn’t moving forward towards my goals.

1. Create Room For Things That Matter

I love meeting people, but then I found out the best where the best place to network is actually at personal development type conferences or business type conferences, places where it’s like intentional based learning because I want to get around learners, because learners are achievers. And so it’s like, that’s what we do. I mean, rid of all those random meet-ups that just make me tired and drain me of energy. I’m in learning environments where I’m amplified, so I subtracted those types. What do you subtract sum you are subtracting draw. I love it. Netflix. I love it. Social media. I love it. Some of you are subtracting. So good. By the way. I love a lot of excessively awesome office training or meetings. This is super good. What else? More social plans. Yep. Good. I think that’s so important. You know, putting limits on lots of different structures. You got to know what you need to subtract. It’s really important.

2. Simplify

The other thing is to simplify. There aren’t that many things you need to be doing. You feel like there are, but probably only three or five of them actually move the needle. As soon as you identify those in high performance habits, it’s called prolific quality output. And so we’re always looking like, what are the things that we need to do? And there’s probably only a couple of them that actually move the needle the most. Pay attention to those. Simplify, simplify, simplify. I always tell people, Do you want better time management? Simplify all the things you want in life. You know, like this setup is so simple for me to run. There’s a light here, a camera there. My laptop is here. You can actually see. There it is. Okay. And microphone. That’s it. I used to have all this fancy rigging and lighting stuff. Nope. Now it’s one box right there. Good to go. Right. My podcast station is right over there. One mic on it. Simplified everything off the desk. Right over here where I work. Simplified everything off the desk. Just simplify your life. I promise you’ll be happy about it.

3. Systemize

And then systemize the system. I mean, what do you do on a consistent basis that either a tool online can do or a person can do? And it’s about systemized like writing down the rules, writing down the process, handing that off, delegating that, or automating that with your system changes everything. Just like maybe you’re doing marketing and you go, Oh, instead of me doing all this outbound all the time, I’m going to automate that process when they come in. The actions are triggered with the emails and the messages afterward which prevents you from having to do all the outbound yourself all the time. Right. It’s like you have to go. That’s what’s the goal? Well, the goal is to get more clients. Okay? My goal is to get more clients, but I don’t have the time to talk to everybody. Huh? How can I systemize that? Build an online funnel or some other type of attraction campaign that allows me not to have to be doing all that all the time. And most of my life is just run-on systems. It just happens. It just runs. It’s just a routine and rhythm. And that happened when I was broke. That happened when I got more successful. You just get better and better at it. Okay. Last big idea. If I can just throw this one in for you. All on the fifth. I know I talk about it enough, but I won’t belabor it here.

4. Take Pit Stops Throughout The Day

And that is make sure you’re doing pit stops throughout the day to revitalize your mind, your eyes, your body, your spirit, and your energy. You’ve heard that before. Time management is really energy management. And that is so true. We actually don’t need it for most people, once they do the things we’ve talked about now, they just do not need to burn themselves out. And burnout is not what most people think of burnout is literal. You just burn the whole time if you’re burning. I mean, you’re going all day not stopping, you’re burning, and maybe you’re talented or you’re an amazing performer and you can burn all day for weeks and months. Some of you a year, some of you a decade on end. But it catches up with you. It catches up with your soul. And your spirit catches up with your focus. It catches up with what you say yes to. It really messes you up. If you don’t take pit stops throughout the day, a pit stop throughout the day means every hour or every other hour you take a significant break to rest your eyes, take a bunch of deep breaths, reconnect with your body, to move around and to come back to your desk and go, okay, let me reorient. What am I should I be doing right now? Okay, good.

5. Allocate Time To Revitalize Yourself

It’s simple stuff. Get up. Move around. You know, I get up every hour, I stand, I bounce in place, I close my eyes, I take ten deep breaths. Then I’ll hit the ground. I’ll do a bunch of business of flows downward dogs, etc. Over and over and over and over again. I’ll walk around my house. I’ll get two big glasses of water. I’ll come back. I’ll go. Okay. What do I need? Focus on? And I’ve re-energized my mind-body. It might take literally 5 minutes every hour, but that’s how day after day after day, I can maintain my energy. Because it’s not just about maintaining work. A lot of people can walk and burn all day, but because they’re tired, the creativity isn’t there. They’re burned out and they’re still working. You need to energetically break from work, energetically break from the family energy break from the day, and reconnect and revitalize your mind, your body, and your spirit. I tell people all the time. Most people’s headaches are actually visual fatigue headaches, especially today with the scrolling and the glare. And so you just need to close your eyes a couple of times a day. Your eyes, if you’ve ever seen one of those. Those neural images are not like a MRI, like your eyes are directly connected, to your brain. And so there’s a lot of visual fatigue that leads to mental fatigue. So just closing your eyes and taking a bunch of deep breaths throughout the day can be transformative for people who are just used to burning. But you need that break. Most people need more breaks than they think they do. The average high performer takes a break every 52 minutes. Across the data, 52 minutes. Take a break. That can be. Get up. Get some water, walk around, and come back. So simple, right? I take a little bit longer because I have to be on throughout the day. So I need to really recharge throughout the day.